The club's constitution is largely based on the template provided to clubs by the Amateur Rowing Association. As well as this web page, the constitution is available as a Microsoft Word Document or as an Adobe PDF Document which can be downloaded (or viewed on-line with the appropriate browser plug-in).
- Club Objectives
- Membership Eligibility
- Committee Positions and Duties
- Annual General Meeting
- Declaration on Application for Membership
BOAR'S HEAD BOAT CLUB
CONSTITUTION AND RULES
- EQUAL OPPORTUNITIES POLICY
- ENTRANCE FEE
- CESSATION OF MEMBERSHIP
- DUTIES OF COMMITTEE
- CLUB COMMITTEE
- GENERAL MEETING
- ALTERATION OF CONSTITUTION
- POWER OF DECISION
The club shall be known as the Boar's Head Boat Club hereinafter known as the Club.
The objectives of the Club are to promote a wider participation and interest in the Club and in Queens' College Boat Club (Cambridge) by the regular participating in rowing competitions and events by members of Boar's Head Dining Club (defined at 3.1) themselves or in conjunction with current members of Queens' College Boat Club.
3.1 The following are eligible for membership:
Members of the Boar's Head Dining Club, being Old Boys and current members of Queens' College Boat Club (Cambridge) who have represented Queens' College Boat Club at 1st Men's or 1st Women's VIII level in the Cambridge University Lent or May Bumps or at Henley Royal Regatta or Henley Women's Regatta.
3.2 Classes of Membership:
Full Members, over the age of 18
Candidates for election to membership shall make written application to the Secretary of the Club on the form provided at rule 20. The power of election shall rest with the Committee, who may refuse to elect to membership any applicant without assigning a reason for doing so.
A person who has been expelled from, or refused membership of, the Amateur Rowing Association, shall not be eligible for membership.
The Committee may at its sole discretion, decline to accept renewal of membership, from any person, without disclosing the reason.
The Club will ensure that the talents and resources of all members are utilised to the full and that no member receives less favourable treatment on the grounds of sex, handicap, marital status, creed, social class, colour, ethnic group, age or sexual orientation or is disadvantaged by conditions or requirements which cannot be shown to be relevant to performance.
Each applicant for membership shall, if his/her application be accepted, pay an entrance fee, the amount of which shall be determined by a simple majority of the Committee.
The rates of subscription shall be determined by a simple majority of the Committee and shall be due on election and, thereafter, on or before 1 October in each year.
7.1 Any member may resign giving one month's clear notice in writing to the Secretary.
7.2 Any member violating any of the rules or regulations of the Club or being adjudged guilty of unsatisfactory conduct may, by resolution of the Committee, be suspended or expelled. Any member so suspended or expelled may appeal to a Special General Meeting if such an appeal is sponsored by not less than 50 per cent of members present who are entitled to vote.
7.3. A member shall be deemed to have resigned from the Club if, after due notice, he/she has not paid by 1 October the annual subscription which became due on 1 October. He/she may, however, rejoin at any time during the year without payment of any entrance fee, subject to the provision of 3.3 or 3.4 above.
8.1 Only members entitled to vote are eligible to hold office. Only full members are entitled to vote at all meetings.
8.2 The Committee shall conduct the affairs of the Club as a whole and shall consist of a Chairman, Captain, Hon Secretary, Hon Treasurer, and other Officers as deemed necessary. The Committee shall have the power to co-opt further members but co-opted members shall have no right to vote at Committee meetings.
8.3 Nominations for the position of Chairman, Captain, Hon Secretary, Hon Treasurer and other Officers shall be put forward in the form of a motion under the terms of Rule 11.4.
8.4 The Committee shall elect a Vice-Chairman from among its number, who shall only be required to act in the absence of the Chairman and in furtherance of the duties of the Chairman.
8.5 The term of office shall be for one year, and members shall be eligible for re-election.
9.1 Chairman: The Chairman will preside at all General meetings of the Club and at all meetings of the Committee. He or she shall be responsible for guiding the activities of the Club in accordance with its general policy as expressed by the majority of its members. The Chairman shall represent or arrange for the representation of the Club at A.R.A. regional level and at meetings of other organisations. He/she shall ex officio be a member of any other committee of the Club.
9.2 Captain: The Captain will be responsible for arranging training, coaching and representation of the Club in competitions.
9.3 Hon Secretary: The Hon Secretary will be responsible for the organisation of meetings of the Committee and of the Club, and the recording of minutes relating to such meetings and all correspondence relating to the general business of the Club.
9.4 Hon Treasurer: The Hon Treasurer will be responsible for the collection of all monies and shall keep such books of account as required by the General meeting. The Hon Treasurer shall audit the books annually and shall produce at the AGM accounts showing the financial state of the Club.
10.1 The Committee is responsible for the general conduct of the Club's business and activities.
10.2 The Committee shall meet at regular intervals during the year, as required by the business to be transacted.
10.3 Special meetings of the Committee shall be called by the Hon Secretary on instructions from the Chairman, or not less than three committee members.
10.4 A quorum shall consist of not less than 2 members.
10.5 In the case of casual vacancy among the Committee, the said Committee shall be entitled to appoint another eligible person to act until the next AGM.
11.1 An Annual General Meeting shall be held in the Autumn of each year. There shall be laid before the meeting a statement of accounts made up to the 30th day of the month of September immediately preceding.
11.2 An Extraordinary General Meeting shall be called on the instructions of a simple majority of the Committee, or on a requisition signed by not less than 3 of the members of the Club entitled to vote.
11.3 Not less than 21 days clear notice shall be given, specifying to all members the time and business of the General Meeting.
11.4 Motions for discussion at Annual General Meetings not of origin from within the Committee, shall be lodged with the Hon Secretary at least 14 days preceding the AGM, and be signed by 2 members entitled to vote.
11.5 At any General Meeting, a resolution put to the vote of the Meeting shall be decided by a show of hands of those entitled to vote, except when more than one nomination has been received for a position on the Committee, in which case voting will be by secret ballot.
11.6 At all General Meetings the Chairman will preside or, in his/her absence, a Chairman for the meeting will be elected from the Committee by the voting members present.
11.7 At all General Meetings not less than 3 members of the Club entitled to vote shall constitute a quorum.
11.8 Absences of Quorum: If after half an hour from the time appointed for the meeting, a quorum is not present, the Meeting, if called at the request of the members, shall be dissolved. In any other case, the Meeting shall be adjourned until a time and place to be fixed by the Committee. If a quorum is not present within half an hour from the time appointed for an Adjourned Meeting, the members present shall be a quorum.
11.9 Accidental Omission: Accidental Omission to give notice of a meeting to, or the non-receipt of notice of, a meeting by any member shall not invalidate the proceedings of a meeting.
The General Committee shall manage the affairs of the Club. Financial or legal liability incurred in the rightful exercise of their office shall not, however, be the personal liability of the Committee, but shall be the responsibility of the Club as a whole.
13.1 This constitution shall not be altered, amended or rescinded except by a General Meeting of the Club.
13.2 A resolution to give effect to a change must be passed by at least 75% of the members present at the General Meeting, and voting on this behalf.
In no circumstances can any profit be distributed to members, but any profits earned shall be used in furthering the objects of the Club.
The Club shall not terminate except by a resolution of a Special General Meeting convened for the purpose and, in such an event, any surplus assets shall be handed over to a body or bodies with similar objects or to a charity or charities agreed by the meeting which formally terminates the Club.
Any matter not provided for in this constitution, or any question over the interpretation of it shall be dealt with by the Committee whose decision shall be final.
The Committee shall appoint a member to act as Safety Adviser whose duty it will be to understand the requirements of the A.R.A. Code of Practice for Water Safety and advise on their prominent display, their observation and their implementation at all times.
Each member upon joining shall sign the following declaration:
Boar's Head Boat Club
Application for Membership
Upon acceptance into membership of the Boar's Head Boat Club I understand that rowing is undertaken at my own risk. I confirm that I do not suffer from any disability or medical condition which may render me unfit for strenuous exercise.*
I also confirm that I am able to swim a minimum of 100 metres (ROSPA recommended standard).
Please find enclosed a cheque for £ _______ in respect of my subscription fee for the year ______________ (e.g. 1999/2000).
* Should a medical condition exist, this will not necessarily preclude you from membership/participation, but it must be declared. Should you be in doubt, advice should be sought from your family doctor.
This is the first Constitution and Rules of the Boar's Head Boat Club,
founded this 8th day of July 1999.
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